Block Management Services

Our responsibilities will be to

Accounting Records


● Maintain accounting records
● Maintain Service charge payment records
● Maintain dedicated client bank account details
● Prepare agreed annual budgets and forward forecasts including sinking funds and reserve accounts.
● Pay all contractors invoices and other expenditure

Collection of Debts


● Deal with the collection of monies due from leaseholders
● Issue reminders and final notices
● Issue County Court Summons if necessary

Correspondence & Meetings


● Maintain leaseholder contact details and correspondence with leaseholders
● Call, chair (if required) and prepare the minutes of AGMs of the Residents Management Company
● Issue notices in respect of breaches of lease

Company Secretarial


● Fill the role of Company Secretary for the Residents Management Company
● Maintain records and statutory registers of members, shareholders and directors
● Issue all member and/or shareholder certificates
● Complete and submit Annual Returns to Companies House

Insurance


● Arrange buildings insurance
● Arrange directors and officers insurance
● Deal with any insurance claims
● Provide details of all insurance cover to leaseholders

Correspondence & Meetings


● Maintain leaseholder contact details and correspondence with leaseholders
● Call, chair (if required) and prepare the minutes of AGMs of the Residents Management Company
● Issue notices in respect of breaches of lease

Site Maintenance


● Conduct site inspections
● Prepare and review maintenance programmes
● Organise contractors
● Deal with the specification, tendering, running and supervision of larger maintenance and repair contracts where Section 20 Notices are required.
● Meet the requirements of the 2010 Equality Act with relation to common parts.

Miscellaneous


● Deal with any disputes and/or complaints from or between leaseholders.
● Take responsibility for risk management and health and safety generally at the client property, and compliance with fire, electrical and asbestos safety requirements in the common parts.
● Store all company legal documents and accounting records.

Websites


Set up and maintain a dedicated website for your site which will include copies of
● Insurance documents
● Annual accounts
● Expenditure year to date
● Expenditure forecasts
● Correspondence, notices and other useful information

Additional Services

We are also able to

Lease Assignments


● Provide all documentation for the exchange of documents required for a lease assignment carried out by solicitors acting for the purchaser and vendor of leasehold property (or freehold buildings with the benefit of leasehold land) and the Manager of the property.

Back Office


● Provide a Back Office service in conjunction with Residents Management Companies and property agents all over the country to bring together their local experience and expertise and our leasehold property and accounting knowledge to provide a cohesive professional service to leaseholders.